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CYCLON 2017   

FAQ and GENERAL INFORMATION

WHAT IS CYCLON? 

Cyclon® is a 3-day cycle touring mini-vacation, which takes place over the August Civic Holiday long weekend - arrive Friday August 4th and leave Monday August 7th 2017. It is the major annual event of the Toronto Bicycling Network (TBN), a club for recreational cyclists with over 800 members. TBN is a volunteer run, not-for-profit club and Cyclon is a volunteer run, not-for-profit event. In its 31st year, Cyclon has previously visited Ottawa, Peterborough, Waterloo, Barrie, St. Catharines, Guelph, Belleville, and London.

In 2017, Cyclon will take place in Kingston - a beautiful, historic waterfront city just 2½ hours from Toronto. Kingston will be the perfect location as Canada celebrates 150 years.  Equi-distant from Toronto, Montreal, and Ottawa, where the St. Lawrence River meets Lake Ontario and the Rideau Canal.  Kingston is a perfect location for cycling.

What's happening for Cyclon 2017? 

  • Queen's University is walking distance from Kingston's downtown.  Downtown Kingston boasts a number of great restaurants, some of them on the waterfront, as well as bars (it's a university town, there will be bars!).  On Saturday night Cyclon members will organize local dinners - if you would like to volunteer and host a dinner, please email cyclon@tbn.ca

  • We will have a gala dinner on Sunday night. This is a great opportunity to spend time with new friends you have met on the weekend rides.

  • Home base is Leggett Hall, a university residence, with a courtyard as our shared backyard.  Please bring your camping chairs to turn the backyard into our living room for the weekend.

  • We have several rides that include ferry trips and two rides that cross into the United States.  If you want to have the option of doing a ride into the US, please remember to bring your passport.

CYCLING

What are the tour routes like?  Cyclon will feature 15-20 rides over four days.  Kingston offers some unique routes, with waterfront trails, country roads, small towns, and even ferry rides.

You will have your choice of a number of different cycling routes for each day of Cyclon.  The tours range from about 40 to 170 km in length and are based on the TBN ride categories:  Leisure Wheeler, Urban Roller, Short Tourist, Tourist, and Sportif.  For more information on these categories, visit our website (www.tbn.ca).  An experienced ride leader leads each tour. 

As in previous years, we will offer shorter rides on Friday afternoon and Monday morning for members who want to get the most cycling into their long weekend.

At registration, your Cyclon kit will provide a complete set of maps along with the phone number for the emergency support vehicle (SAG wagon) that will be on call and patrolling the routes.

In addition, the information package will contain maps to local attractions and services, and a complete schedule of weekend events.

VOLUNTEERING

Volunteering is a great way to meet people and help make the event as great as possible.  This year we're starting early with our recruiting!  Here are some, but not all, areas where help will be required:

  • We need people to help manage traffic/unloading at check-in.  Due to its location and lack of a reserved area for unloading, things could get a little hectic when most people start arriving on Friday afternoon.

  • We will need volunteers on Saturday and Sunday to help put out refreshments and snacks for returning riders.  Snacks are typically available between 2:30 and 4:30 pm, so you would have to plan your ride accordingly (i.e. arrive by 2 to start preparing).  Volunteers will also be required for the post-snack clean up.

  • We need volunteers to help decorate some common areas on Friday morning, and possibly for the Sunday night Gala dinner as well.

  • We need volunteers to lead the stretch classes and a someone to manage a possible massage area

  • We need volunteers to help orient those new to Cyclon during the Friday registration period

  • And, as always, we need ride leaders and sweeps!

Volunteering is what makes this event possible.  If interested, please email cyclon@tbn.ca and we will be in touch.

ACCOMMODATION

We will be staying at Queen's University, in Leggett Hall.  The residence is within walking distance of Lake Ontario as well as beautiful downtown Kingston with restaurants, bars, and stores.

If you would like a fridge in your room, there is an option to stay in another residence close to Leggett Hall.  The additional cost to upgrade for the 3 nights of Cyclon is $18.  Also, you can upgrade to this residence for an extra $6 a night if you plan on staying Thursday and/or Monday nights.  Sixty of these rooms are available to us. 

The Cyclon committee is aware that breakfast has been a challenge in the past.  This year, we will have a decent breakfast with a range of options at $34 for 3 breakfasts.  All breakfasts will be hosted in a building near our residence. (see menu in Meals section)

The University residence features two bedroom suites with one double bed in each room, semiprivate washrooms (one washroom is shared between two adjoining bedrooms), air-conditioning, elevator access, and lounges with televisions and kitchenettes on each floor.

A standard registration is three nights (Friday arrival to Monday departure).  However, we encourage you to extend your weekend by an extra day or two.  You will have the option to book for Thursday and/or Monday evening to enjoy the sights and cycling around Kingston ($52/pp/pn).

The University Residence is a smoke-free facility.

What is provided in the bedrooms?  All bed linen, towels, and face cloths are provided, but you may wish to bring extra towels or your favourite blanket, or pillow.  You may also want to bring a hair dryer. You may wish to bring hangers, as last year there were none provided. 

Can I choose my roommate?  Definitely – we prefer that you do. Simply indicate in the Cyclon registration form the name of the person with whom you wish to share a suite. Any children attending Cyclon will be billeted with their parents.

What if I come on my own?  If you do not indicate a suitemate on your registration form, you will be placed in a suite (2 adjoining but separate bedrooms with one shared washroom) with a participant of the same gender, and when possible, of similar age and riding ability. 

Address: (virtual tour:  http://residences.housing.queensu.ca/virtualtours/leggett/ )

 Leggett Hall / Queens University

 194 Stuart Street
 Kingston, ON  K7L 5V2
 (Stuart St & St. Lawrence Ave.)

MEALS

Three Breakfasts are an option for $34.  This is the menu:

Saturday, August 5th  Sunday, August 6th  Monday, August 7th 
 Buttermilk Pancakes
 O'Brien Potatoes
 Sausage links
 Scrambled Eggs
 Hard Cooked Eggs
 Assorted Cereals
 Toaster Station
 Assorted Mini Pastries
 Yogurt
 Fruit Salad
 Coffee, Tea, and Juice
 Maple Cinnamon Raisin Oatmeal
 Traditional Oatmeal
 French Toast with Berry Compote
 Canadian-Style Bacon
 Scrambled Eggs
 Hard Cooked Eggs
 Assorted Cereals
 Toaster Station
 Assorted Mini Pastries
 Yogurt
 Fruit Whole
 Coffee, Tea, and Juice
 Mushroom Cheese Strata
 Greek Breakfast Potato
 Bratwurst
 Scrambled Eggs
 Hard Cooked Eggs
 Assorted Cereals
 Toaster Station
 Assorted Mini Pastries
 Yogurt
 Fruit Salad
 Coffee, Tea, and Juice


Sunday Gala Dinner Buffet:

Sunday Banquet Dinner, August 6th 
 Spicy Grilled Chicken with Lemon and Parsley
 Vegan-Quinoa stuffed peppers (Gluten free and Vegan)
 Jalapeno Mac and Cheese
 Vegetarian Cassoulet with baked beans (Vegan)
 Roasted Potatoes
 Corn on the cob with Lime Butter
 Asian Slaw with Napa Cabbage
 Broccoli Cauliflower (non-dairy)
 Bread Rolls
 Seasonal Berry Shortcake (individual)
 Fresh Fruit Salad with Grand Marnier
 Coffee, Tea, and Water

ENTERTAINMENT

Cyclon is almost as much a social event as a recreational cycling event! Meeting other people, and our common interest in cycling helps to provide the camaraderie that makes Cyclon so special and so successful.

Friday:  There will be a reception beginning at 6:00 p.m. What is a better way to break the ice, meet up with old friends, or make some new ones? The reception on Friday evening will include pizza and snacks as well as a few games to facilitate networking, especially for those joining us for the first time.  We will also be running educational workshops. 

We have the exclusive use of a large courtyard where we will spend much of our socializing time.  Please bring your camp chair. 

Saturday and Sunday afternoon:  Come and join a social after-ride reception, enjoy the light snacks and the camaraderie of other cyclists. 

You will be on your own for Saturday and Sunday lunches, so you will have an opportunity to enjoy the local dining hot spots or a picnic on your chosen ride.

Saturday night:  Similar to last year, we will will have some great group dining/entertainment choices for you, or you can explore Kingston on your own.  More detail will be provided as we get closer to the event. 

Sunday night:  Sunday night is reserved for our Gala Dinner and Dance which will be held at Queen's University.  It features a sumptuous dinner followed by a DJ-hosted dance. Bring your dancing shoes! 


COSTS AND PACKAGE OPTIONS

Package includes:  Cycling tours, Friday Pizza and snacks, Sunday gala dinner, and three nights accommodation.

Base Cost: 

  • $275 for TBN members who register on or before June 6, 2017; $305 June 7th and after
  • $315 for non-members who register on or before June 6, 2017; $345 June 7th and after
  • In other words, prices rise by $30 after the June 6th Early Bird period

Paid Options: (all prices include taxes)

  • Three breakfasts - $34 (must take all three)

  • Breakfast should be the same or better than last year (see menu above).  Varied hot and cold items will be offered each morning.  The cafeteria is a short walk from the residence. 
  • Thursday night accommodation - $52
  • Monday night accommodation - $52
  • Upgrade accommodations to a room with a fridge in another residence - an additional $18 for Cyclon and/or an additional $6 a night for the extra Thursday or Monday night stay ($58 total)

Parking:  Parking is free on the weekend from 4:30 pm Friday to 7:30 am Tuesday.  Outside of these hours, it is $14 per day or $1.25 per half hour.  Parking is at a municipal lot, on campus, a short distance from our Residence. 

Can I prepare some of my meals?  Yes, every floor has a common room with a shared refrigerator and a microwave oven - available to all Cyclon attendees.  If you wish to prepare your own meals, you will need to bring your own dishes, eating and cooking utensils, and pots.  In addition, you will be responsible for clean up. 

Can I change my mind and add on or cancel some of the meals after I have arrived at the University?  Sorry, you can’t. The meals have to be confirmed a few weeks before we arrive at Cyclon.

What about special dietary needs or allergies?  Please indicate any dietary requirements or allergies on your Registration Form.  The organizing committee and Queen's University will do everything they can to accommodate. 

REGISTRATION

For Cyclon 2017, registration is limited to 200 people.

How do I register for Cyclon:  TBN requires that all event registration be done online through the TBN website, where you can pay with your credit card or with a PayPal account. You can submit your payment by cheque, but you need to register online first, and then mail in your payment.  To ensure that a spot will be reserved for you at Cyclon, go to the TBN website at www.tbn.ca/cyclon, and click on the Cyclon Registration link.  Registration will close Tuesday, July 18th.  The early bird discount period ends Tuesday, June 6th.

When is the Early Bird deadline?  The early bird discount period for Cyclon ends Tuesday, June 6th, 2017.  All registrations must be received on or before June 6th to qualify for the Early Bird discount.  By registering early, you save $30 a person. 

When is the registration deadline?  You can register until Tuesday, July 18th, 2017. 

I have registered for Cyclon.  Is my spot reserved?  Your spot at Cyclon is reserved when you complete your online registration.  Your registration is forfeit if payment is not received within a reasonable period.  Your bank withdrawal or charge to your credit card statement is your receipt/confirmation.  Two emails are sent: a confirmation email immediately after registering on the TBN website, and a second email will be sent immediately after payment clears.  If you register and pay online, these two emails will be combined.

Please ensure that you provide your correct email address when you register for yourself and your guest(s).  We also use this email address to send you additional information and directions.  Please check your Bulk or Spam email folders in addition to your inbox.  Last year a number of people received their Cyclon emails in this folder, particularly with Rogers and Yahoo accounts.

How can I register online if I don't have a computer?  You could ask a fellow club member with a computer to help you register for Cyclon, or take advantage of computer access through one of the Library branches.

I am not a member.  Can I get my TBN membership at the same time that I sign up for Cyclon?  Yes, you can - but become a TBN member first before you register for Cyclon.  You will then get your TBN membership and save money by registering for Cyclon at the member's price.  The TBN membership form is available at www.tbn.ca/join

What happens if I want to cancel my registration?  All cancellations are subject to a $50 per person cancellation processing fee.  You may sell your package with the approval of the Cyclon director.  IMPORTANT, PLEASE NOTE:  NO refund of any kind will be made after Monday, July 17th - No exceptions!

NEVER BEEN TO CYCLON?

From Novice to Hard Core riders, here is what past attendees have to say:

Terrific rides – “I’ve attended Cyclon 15 times … it has terrific rides and a great chance to connect with other cyclists.”  Sam Bootsma, 15 time attendee

Friendly and welcoming – “We had a great time, with a ride every day.  What stood out for me was how friendly and welcoming everyone was”  Anne-Marie Corrigan, first time attendee

Meet new people, ride new routes – “I like the rides at Cyclon but love the social aspect and the chance to meet new people and ride new routes”  Dan Hamden, 10 time attendee

US crossing a highlight – “I like the chance to interact with other riders … one memorable experience in Kingston was crossing into the U.S., a real highlight”  Dimitrious Kyrtastas, 3 time attendee

Incredible Value – “A friend and I come from Booklyn every year … great atmostphere, lots of fun, and so well organized plus incredible value – Cyclon is unique, I haven’t seen anything like it in the U.S.”  Renata Luisi, 6 time attendee (Brooklyn, New York)

Great experience – “My first Cyclon was a great experience … good venue, nice people, great rides”  Frantisek Maintlik, first time attendee

Different rides to choose from – “For three days, you get to ride new routes in the countryside … There are all sorts of different rides to choose from.”  Mick O’Meara, 6 time attendee

Lots of wonderful things – “There are lots of wonderful things about Cyclon – different rides every year with activities like boat tours, fireworks, and museums and the chance to stay on for an extra day … for me the highlight each year is the gala dinner.”  Galina Mushtaler, 5 time attendee

Enjoyed rides and socializing – “A nice adventure … I enjoyed the rides and the socializing, I will attend Cyclon again.”  Jane Oshinowo, first time attendee

A+ – “Cyclon had beautiful rides, a convenient location, and excellent food … overall I gave it an A+”  Hallan Pajuoman, first time attendee

Ride for every level – “Whether you’re a hard core rider or just getting into cycling, you’ll find rides for every level of rider, with the right distance and pace for you.”  Dan Richards, 2 time attendee

New routes in the country – “As a first time attendee, I loved that I got to try new routes in the country and also that I met tons of other riders.”  Cathleen Sullivan, first time attendee

last update:  22 May 2017

For up-to-date information prior to Cyclon, download the FAQ from our website: www.tbn.ca/cyclon 


Click here to register

 

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